Productivity gains, definition and best practices

Find in this article the precise definition of productivity gain, how to gain productivity in your daily life and the associated good practices.

Productivity measures the efficiency of a company’s production process between 2 given dates. It is calculated by dividing the products or services generated by a company by the resources used in its production process. Current resources are labor hours, capital, and raw materials, while outputs are generally measured in sales or the number of goods and services produced.
Calculating the productivity gain is simple. Make a measurement of the units you produced and measure your work hours. You can also measure the sales you made and compare the hours you worked to make those sales.
Key points to remember: Productivity refers to the amount of output a company can generate with a given amount of raw materials. Labor productivity, or team productivity, is a key element in our economy.

1. Technical progress – This includes more efficient production methods, more efficient machinery and equipment, better quality control and better allocation of resources.

2. Organizational changes – These are new methods of managing people and resources, such as management by objectives (MBO), total quality management (TQM), just-in-time (JIT) techniques, etc.

3. Human capital – This is the skills, knowledge and experience of workers that enable them to contribute more effectively to the organization’s objectives.

There are many ways to be more productive in your daily work. The main method is to use productivity tools, such as a calendar or a to-do list, and the second is organization.

The first step is to use an agendawhich is a very important tool to increase your productivity. It allows you to organize your day and write down all your plans for the day or week so you can stick to them. An agenda gives you an overview of your day and helps you focus on what is important now. You can also use it as a time management tool: plan every hour of your day, set deadlines and prioritize tasks.

The time management has a significant impact on your productivity. Don’t waste time doing unnecessary things or being unproductive. Set goals and stick to them!
Don’t multitask when doing your work. It will take longer than expected and it will be difficult to stay focused on one thing at a time, as our brains cannot handle two tasks well at once (this is called cognitive overload). If you’re having trouble focusing on one task, turn off message notifications on your devices so you can focus effectively on one task at a time.
You can also try switching from one task to another every 30 minutes instead of trying to do them all at once, so that your brain is not overloaded with information from different sources (this is called Pomodoro method or “chunking”).

Finally, you can turn your message inbox into a true control center. Use Unipile to group all your messages: Emails, WhatsApp, Linkedin, Facebook Messenger, Instagram, Agendas etc. in one application. You can organize your day from your messaging system by answering your messages, planning what to do or creating tasks in your agenda. You also have the possibility to use natively the Inbox Zero method in the application.

Productivity is one of the most important aspects of any business. If you want to be successful, you need to be able to do more in less time and with fewer resources.

Here are some of the most useful tools for increasing productivity at work:

1. Toggl Track This is a perfect tool for anyone who has trouble keeping track of time or staying focused on the task at hand. You can set time slots for different tasks so you don’t get distracted, or set breaks to keep your energy up throughout the day!

2. Evernote Evernote: Evernote is great because it allows you to easily save notes, photos, and web pages, then access them from anywhere! This is useful if you’re working with multiple devices or in places where there may not be internet access.

3. Slack: Slack: Slack allows you to communicate with your colleagues without having to interrupt each other’s workflow by sending emails back and forth all day (especially important if you work remotely).

4. Trello Trello: Trello allows you to keep track of your projects in an organized way by creating lists and assigning tasks to specific people on those lists! This can help reduce confusion about who is responsible for what when it comes to a project.